Key Lessons:
- A comprehensive cleaning checklist helps maintain workplace cleanliness and supports employee health in shared workspaces.
- Regular sanitization of high-touch surfaces and common areas is essential for preventing the spread of illness in office environments.
- Professional commercial cleaners provide expertise, advanced equipment, and scheduled maintenance to keep your workspace consistently clean.
A clean workspace is essential for maintaining employee health and a well-organized environment. However, keeping shared workspaces consistently clean can be challenging without proper organization and planning. Creating a practical cleaning checklist ensures no area goes overlooked and maintains high standards of workplace cleanliness.
We understand how difficult it can be to maintain the cleanliness and sanitization of shared offices. Below, we explain how to create and implement a checklist to keep workspaces clean and why hiring professional commercial cleaning in Delaware Valley is ideal.
Do You Need Commercial Cleaning Services for Your Shared Workspace?
A professional cleaning service is vital for maintaining optimal health and safety standards in shared workspaces. When multiple people share desks, equipment, and common areas, surfaces can quickly accumulate bacteria and viruses that spread illness. When our local certified franchisees execute a comprehensive checklist, it helps prevent disease transmission while creating a more productive environment.
Regular professional cleaning also extends the life of office furnishings and equipment. Proper carpet, floor, and surface maintenance prevents premature wear and protects your investment in office assets.
Five Key Items To Include in Your Office Cleaning Checklist
An office cleanliness checklist provides structure and consistency. Without a detailed checklist, you may overlook cleaning tasks or complete projects halfway through. A well-designed list helps maintain cleanliness standards and ensures all areas receive appropriate attention.
Here are essential steps to follow in any office cleaning checklist.
1. Have the Right Supplies and Equipment
Effective sanitization requires the proper cleaning supplies and equipment. Professional cleaning tools help achieve better results while protecting surfaces from damage.
- Commercial-grade disinfectants and sanitizers
- Microfiber cloths and dusting tools
- HEPA-filtered vacuum cleaners
- Floor cleaning equipment for different surfaces
- Personal protective equipment
- Color-coded cloths to prevent cross-contamination
2. Declutter Workstations
Organized workstations support focus and help maintain a clean and professional appearance. Daily, remove unnecessary items from desks and surfaces. Store supplies in designated areas and implement a clear desk policy.
Consider implementing storage solutions like filing systems and desk organizers. Regular decluttering makes cleaning more effective and creates a more professional appearance.
3. Dust Everything
Dust accumulation can trigger allergies and respiratory issues. Use microfiber cloths and proper dusting tools to remove dust from all surfaces, working from top to bottom to prevent dust from settling on already-cleaned areas. Pay special attention to electronics, light fixtures, and window blinds, as these areas often collect dust but may be overlooked during routine cleaning.
4. Clean the Floors
Floor cleanliness impacts the entire office environment. For carpets, it’s necessary to vacuum high-traffic areas daily and address spills immediately. Booking annual or bi-annual deep carpet shampooing is essential for eliminating deep-set stains and compacted debris.
Hard flooring requires daily sweeping and mopping using appropriate cleaners. Promptly addressing scuff marks ensures the flooring looks its best.
5. Clean and Sanitize Restrooms, Lobbies, and Other Common Areas
Common areas require frequent attention to maintain hygiene standards. Focus on high-touch surfaces like doorknobs, light switches, and countertops. Use EPA-registered disinfectants and allow proper dwell time for maximum effectiveness.
Stock restrooms with adequate supplies and check frequently throughout the day. Clean and disinfect all fixtures, paying special attention to high-touch surfaces.
Enhance Your Office With a Commercial Cleaning Checklist
Deep cleaning goes beyond daily maintenance to address built-up dirt and grime. This thorough cleaning process includes often-overlooked areas and helps maintain a consistently clean environment.
Here are tips for deep cleaning shared workspaces and what to include on your office maintenance checklist.
Create Your Office’s Cleaning Calendar
Establish precise schedules for different tasks. For instance, daily cleaning focuses on maintaining basic hygiene and appearance and includes emptying trash, disinfecting restrooms, and vacuuming floors in high-traffic areas. Yet weekly duties build on daily maintenance, paying more thorough attention to surfaces like windows, glass surfaces, and countertops.
Monthly tasks address items that support long-term facility maintenance. These may include wiping down vents, dusting light fixtures, and surface sanitizing throughout the building. Bi-annual deep cleaning addresses major projects that maintain the facility’s appearance and function. It includes wiping down all walls and ceilings, deep cleaning upholstered furniture and partitions, and stripping and refinishing hard-surface floors.
Don’t Ignore Forgotten Areas
Address neglected areas during a deep clean, like:
- Above cabinets and high shelves
- Behind furniture and equipment
- Window tracks and sills
- HVAC vents and returns
- Under fixed furniture and equipment
- Light fixtures and ceiling fans
Include All Spaces in Your Deep Cleaning Calendar
Comprehensive deep cleaning schedules should include all areas around the building, such as:
- Individual workstations and cubicles
- Conference and meeting rooms
- Break rooms and kitchens
- Reception and waiting areas
- Storage spaces
- Exterior entrances and walkways
Sanitize and Disinfect Surfaces Properly
Regular sanitization of high-touch surfaces is critical for preventing the spread of viruses and bacteria, which can survive on office surfaces for up to 72 hours. High-touch surfaces requiring regular sanitization include:
- Door handles and push plates
- Light switches
- Elevator buttons
- Shared equipment controls
- Countertops and work surfaces
- Computer peripherals
- Phone handsets
- Chair arms
Choose the Right Commercial Cleaning Company
Hiring a professional cleaning company is the best way to have a spotless workspace. When selecting a commercial cleaning service provider, consider these essential criteria:
- Experience with similar facilities, including at least five years of service in commercial spaces and demonstrated expertise in your industry
- Proper insurance coverage, including general liability, workers’ compensation, and property damage protection, plus relevant industry certifications
- Use of modern equipment and methods, including HEPA filtration systems, electrostatic sprayers, and EPA-registered disinfectants
- Flexibility to accommodate your schedule with available service windows during evenings, weekends, or off-hours as needed
- Strong references and reviews from long-term commercial clients in your local area
- Detailed service agreements outlining specific cleaning protocols, frequency, and quality standards
Trust JAN-PRO Cleaning & Disinfecting in Delaware Valley for Your Workspace’s Cleanliness
A comprehensive cleaning checklist helps maintain consistent standards throughout your facility. Instead of focusing on completing various duties that can detract from your daily work, turn to JAN-PRO Cleaning & Disinfecting in Delaware Valley.
Our certified franchise