Selecting the Right Office Cleaning Company: A Buyer’s Guide

Posted on March 18, 2024

Running a business requires a full staff dedicated to managing the daily workflow. Many business owners think they can save time and money by delegating cleaning tasks to their staff or adding more people to their team to handle the load.

However, selecting the right office cleaning service provider can improve workflow, cleanliness, and productivity.

JAN-PRO Cleaning & Disinfecting in Tampa Bay, Florida, will guide you through the advantages and best methods for hiring an independent cleaning contractor.

How Office Cleaning Services Could Improve Your Workspace

Outsourcing your business cleaning needs to an independent cleaning service provider enables:

  • Prompt responses to sanitary issues: Problems like infestations or structural issues can easily go unnoticed during work hours. Since commercial cleaners dedicate themselves to creating tidy, functional commercial spaces, they’ll quickly identify and notify you about these issues.
  • Better workplace health: Sometimes, accidents happen. A staff member might suddenly fall ill and get sick in an inopportune place. Your cleaning consultant can promptly address the mess and prevent illness from spreading throughout the building.
  • Resource savings: A dedicated independent contractor helps your team to focus on their work, saving time and improving productivity.
  • Greener approaches: Green service providers follow strict guidelines to minimize waste, save water and electricity, and use eco-friendly products.
  • Service scalability: A certified unit franchisee can work with you regarding cleaning services. You can scale back during slow seasons, and ask for more service hours when business picks up.
  • You don’t have to stress about hiring thorough, qualified cleaners because your certified business owner already possesses an experienced team ready to tackle the job.

    The Basics of Outsourced Janitorial Services

    What exactly does a cleaning service provider do? What methods and tools do they use to maintain tidiness, sanitization, and professionalism? Office cleaning services are rarely as simple as a quick dust, sweep, and mop.

    Your independent contractor takes a multi-faceted approach that they customize to your commercial building’s needs. Learn more about what happens behind the scenes below.

    Tasks Professional Cleaners Handle

    A clean and healthy business requires a basic approach at a minimum. Employees and customers walk around, touch door knobs and light switches, and even spill food and drinks. Your service provider handles basic tasks including:

    • Dusting surfaces: Every indoor space has tiny particles of debris floating through it. Those particles eventually land on desks, light fixtures, and electronics. Dusting each surface improves the indoor air quality, making the air healthier and more breathable.
    • Sanitizing surfaces: Both staff and clients touch various fixtures and surfaces throughout the day, leaving germs and skin oils behind. A gentle but effective sanitizer removes those microbes, preventing the spread of illness.
    • Floor cleaning: Sweeping, mopping, and vacuuming keep your floors presentable. Otherwise, they incur scuff marks, mud tracks, and tracked-in dirt.
    • Glass polishing: The glass on windows and doors collects fingerprints, smudges, and other imperfections throughout the day. Improper window cleaning techniques and tools lead to streaks. A professional cleaning service provider will meticulously eliminate the flaws for clear, shining glass.
    • Cleaning Emergencies

      As a business owner, you do your best to maintain a sanitary, safe commercial space. However, accidents can happen — usually when you least expect them. Someone may eat an expired meal for lunch or become injured.

      Your contractor follows a cleaning plan with the best practices required for sanitizing the area and eliminating biohazards. They tackle potentially dangerous messes immediately following your call. They have the training and cleaning supplies to keep themselves and other building occupants safe.

      Common Cleaning Supplies and Tools

      If you hire a cleaning professional from within, you must supply the tools, cleaning formulas, and other equipment for them. A certified unit franchise already has these resources at its disposal. You save space and money when you work with an independently operated cleaning business.

      What do these service providers keep in their toolkits? They supply items geared toward simple and complex cleaning tasks that minimize environmental harm and waste. These items might include:

      • Hazmat supplies: As mentioned above, accidents involving bodily fluids can and do happen. Service providers keep a kit with gloves, masks, and specially formulated cleaning solutions to address these occurrences alongside everyday tasks.
      • Gentle yet effective formulas: Harsh formulas can affect indoor air quality, cause side effects, or emit overwhelming odors. Solutions like non-chlorinated bleach minimize or eliminate these issues.
      • Disinfectants: You can’t use any formula to disinfect a surface. A cleaning service consultant knows which products effectively disinfect surfaces without damaging them. For example, a wooden desk needs a specific sanitizing product to interrupt pathogens without overdrying or discoloring the material.
      • Commercial vacuums, polishers, and other machinery: Even a small office space needs comprehensive floor care to look professional to others. Commercial machineries, like polishers and vacuums, quickly clean and polish floors to a tidy shine.
      • Reusable tools: Many mopheads, sponges, and dust heads are for one-and-done use. Throwing them away creates needless waste, and reusing runs the risk of spreading disease. Reusable or washable tools offer a happy medium.
      • Retractable dusters: Commercial spaces like restaurants, movie theaters, and showrooms have light fixtures, ledges, and other architectural features suspended beyond reach. An outsourced contractor possesses duster handles that they can adjust to varying lengths to reach these fixtures.

      Surveying Your Workplace Needs

      Outsourcing cleaning to a suitable independently operated business depends on numerous factors. Have a comprehensive scope of what your commercial space requires to stay clean and up to industry standards. Consider the factors listed below before reaching out to candidates for cleaning quotes.

      Square Footage

      Building size significantly influences the cleaning costs. A small office space takes less time and fewer products and tools to tidy up and disinfect than a large retailer. Therefore, you want a contractor with the resources to tackle the whole building promptly.

      Surface Types

      Different surfaces and areas have varying cleaning needs. For example, your service provider should pay more attention to the restrooms than the desks because of how people use these facilities. Each surface requires different products and cleaning fabrics to effectively sanitize them.

      Industry Requirements

      Attention to detail and product usage will also vary based on your industry. Some variation examples include:

      • Laboratories and hospitals: These facilities require the highest level of disinfecting and cleaning services. You’ll need a service provider with proven experience in keeping such spaces spotless and contaminant-free.
      • Office spaces: Although these areas have lower cleaning needs, they still involve people interacting within a confined space. Many feature carpets and lots of furniture. Your provider should choose furniture, carpet cleaning products, and equipment accordingly.
      • Retailers: Stores often contain sprawling networks of aisles and products with high-use restrooms and break rooms. A skilled service provider knows where to put their attention, focusing on restrooms and break rooms while keeping the open floor tidy.
      • Restaurants and food services: These businesses must stay sanitary since people use them for purchasing and eating food. Food debris needs a specific approach as it can become ground into carpets, baseboards, and other hidden crevices.

      Ask about case studies, references, and other proofs of quality to ensure you choose a provider that understands your industry standards.

      Scheduling Considerations

      Finally, consider how your business ebbs and flows throughout the year. For example, a gardening retailer has a significant influx of customers, shipments, and foot traffic during spring and summer. Meanwhile, a movie theater’s foot traffic depends on film releases.

      The gardening retailer needs more comprehensive cleaning services throughout warm seasons. On the other hand, the theater must predict a release’s popularity, communicating release schedules with their provider to plan. Similarly, you should examine how demand influxes will influence your business’s cleaning needs.

      Choosing the Best Company to Serve You

      Once you’ve thoroughly surveyed your cleaning needs, consider what you want to expect from an independent cleaning contractor:

      • Budget: First and foremost, plan your budget for the upcoming year. This budget should include slow and busy seasons alongside the service depth you’ll need.
      • Capabilities: What should your service provider do? Your cleaning needs will determine the ideal crew size and equipment needed.
      • Transparent communication: Last but not least, you need a provider who updates you with regular reporting, progress calls, and reviews. This communication ensures you and your service provider stay on the same page.

      Choose a Certified Franchisee as Your Office Cleaning Company with JAN-PRO Cleaning & Disinfecting in Tampa Bay, Florida

      Contact JAN-PRO Cleaning & Disinfecting in Tampa Bay, Florida, to connect with a certified unit franchisee who specializes in office cleaning services. These qualified service providers will work with your schedule, budget, and cleaning needs for a comprehensive, satisfactory experience.